Computer Training

Microsoft Word 2007 - Find & Replace

Click on the video icon for a demonstration

Word's Find & Replace tool allows you to do more than replace a word or phrase. The following tips are useful when changing multiple occurances within a document.

Match Case - Unless selected, replacement text uses the same capitalization of the text replaced.

1. Press [Ctrl+H] to open the Find & Replace dialog box. Or, click the Replace icon located at the end of the Home tab.
2. Click More, if the Match case checkbox is not showing, then check the box.
3. Find a word or phrase within the document that uses capitalization (The University of Scranton), then type the pharse in the "Find what field".
4. In the "Replace with: field" type the same phrase in lower case, then click "Replace All". All occurances are replaced as typed in the Replace with field.

Format Button - Changing the Font style or Color

1. In a new document type "The University of Scranton" in the "Find what field".
2. Retype "The University of Scranton" in the "Replace with field".
3. Click the Format button, select Font and then a color from the "Font's Color control palette".
4. Click OK and then "Replace All" to format all occurances at once.