Computer Training

PowerPoint 2007

An Example Presentation

In this example, you begin using the Ribbon to create your first PowerPoint 2007 presentation. If you prefer you may substitute the example text, shapes, and effects with your own.

Open PowerPoint

1. If the Title slide is not displayed, click on the tab Home and choose the group Slide | Layout |Title Slide.
2. In the title placeholder, type "Welcome to the University of Scranton."
3. Type "Real World Ready" in the subtitle placeholder and then Save the presentation as "Example."
4. Click on the "Office button," and then "Save," by default the presentation saves in the new PowerPoint extension pptx.

Apply or change a Slide Design - Color Scheme

1. Click on the tab Design and choose from one of themes displayed in the group Themes.
2. Click on the down arrow next to the last theme to see more themes. Placing the cursor on a theme previews the theme on the selected slide but does not apply it. You may right-click on the theme to apply it to the selected slide or all slides.

Apply a Pre-designed Transition to the Selected Slide

1. Click on the tab Animations and choose from one of transitions displayed in the group Transitions to This Slide.
2. Click on the down arrow next to the last transition to see more transitions. Placing the cursor on a transition previews the transition on the selected slide but does not apply it. To apply the transition you must left click once.

Note: Adding sound, adjusting transition speed and timing are other effect options.

Insert a New Slide

1. Click on the Home tab and select the group Slides.
2. Click on the down arrow next to New Slide and choose the "Picture with Caption" slide layout (3^rd row, 3^rd column).
3. Click on "Click icon to add picture" and then browse to select your picture.

Apply or Create a Custom Animation

1. Click on the tab Animations and choose "Custom Animations" from the group Animations.
2. Click on the "Add Effect" down arrow and choose Entrance | Circles.
3. Modify the effects Start time to "After Previous," Direction to "Out," and Speed to "Medium."
4. Click the play button to preview the effect.
5. You may add multiple effects to the picture and the text caption if you like. Close the right task pane.

Adding a Chart

1. Click on the Home tab and select the group Slides.
2. Click on the down arrow next to New Slide and choose the "Title and Content" slide layout (1^st row, 2^nd layout).
3. Click on the Chart icon and select a pie chart from the Insert Chart dialog box (3-D pie, 2^nd pie chart in the row) then click “OK.”
4. When the Excel template opens, you may add columns or row by dragging the sizing handle.
   • To add a column drag the sizing handle horizontally to the right. Rename the label and add the data.
   • To add a row drag the sizing handle downward. Provide a label and the required data.
5. Add a title for the slide "Yearly Expenses."
6. Click on the chart to active the Task Oriented Tab “Chart Design Tools.”

7. This special toolbar allows you to change the chart type, reselect or edit the data, choose a different pie chart layout or change the chart’s design.
8. If needed click on the chart to make it active. Right click on the legend and choose “Format Legend” from the list. The dialog box provides several new formatting options.
9. Close the box and then press the “Delete key” to remove the legend.
   
   

Formatting the Pie

1. Click on the pie inside the chart. Click one more time on one of the slices then holding the mouse button down drag the slice away from the pie.
2. With the slice still selected click on the tab Home and then Shape fill in the Drawing Group. You may change the shape’s fill by color; add a picture, gradient or texture.

SmartArt Graphic

1. Click on the Home tab and select the group Slides.
2. Click on the down arrow next to New Slide and choose the "Title and Content" slide layout (1^st row, 2^nd layout).
3. Click on the icon Insert SmartArt Graphic, select the graphic “Bending Picture Accent List,” (2^nd row, 3^rd column). Click OK.
4. Click on the text pane handle to open the list and then add a title in each bullet.
5. In the group Create Graphic, click on the button “Add Bullet.” Type an entry for the new bullet.
6. Next, highlight the new text and click on the Home tab, then change the font size to 28.
7. Click on one of the SmartArt graphics to make it active. Then format the graphic’s by changing the fill color, adding a picture or texture or an effect.
8. Insert a picture to each graphic’s picture icon. Click on the respective icon; locate the picture and the click on the Insert button.

Changing the Picture's Shape

1. Reselect the smaller picture icon to change the shape holding the picture. Click the Task Oriented Tab "Picture Tools."
2. In the group, Picture Styles click on the button "Picture shapes" and apply a new shape. You may also apply a new border or effect to the new shape.
3. To change the picture, reselect the picture, click on the Home tab and then the group Drawing. Click the down arrow next to the command Shape Fill and select Picture. Navigate to and select your picture and the click Insert.

Note: Remember to experiment with more SmartArt Graphics. SmartArt Graphics include Lists, Processes, Cycles, Hierarchy, Relationships, Matrix, and Pyramids.

Adding Shape Effects, Quick Styles, and a Custom Animation to a Placeholder

1. Click on the above side's title placeholder and add a title. Notice that a new Task Oriented Tab appears "Drawing Tools" You will use the “Format tab” to add a Quick Style and Shape Effect.
2. In the group "Shape Styles," click on the down arrow to view and apply a new theme.
3. Click on the down arrow for "Shape Effects" to view several main effects, which contain additional choices.
4. Apply one or more shape effects if desired.
5. Click on the tab “Animations,” and then the button Custom Animation.
6. Click the button “Add Effect” from the Custom Animation pane and then Entrance | Diamond.
7. Modify the Diamond Effect - (1) change the Start to “After Previous,” (2) the Direction to “Out,” and (3) the speed to “Medium.” You may apply multiple effects to the heading.