Computer Training

Microsoft Word 2003 - Revising Word Documents


Review Toolbar Buttons




To the left of the Show menu are several tool buttons that assist in editing track changes and comments.

Identifying the Reviewer by Color Coding


By default, each reviewer is automatically assigned a different color that distinguishes his or her comments or track changes in a document. These changes include insertions, deletions, and formatting changes by each author.

Click on the Show menu located on the Reviewing Toolbar and then the submenu Reviewers. The submenu displays the names of all registered reviewers and their assigned colors.

Note: To specify whose comments or tracked changes are displayed in the current document either place or remove a checkmark in front of the reviewers's name.

When in Print or Web View, comments or tracked balloon changes are displayed in the Reviewing Pane or hidden depeding on the options selected.

Balloon Options

Balloons are only visible in Print or Web View and are used to track and display formatting changes, deleted text, or comments. You can elect to hide the balloons or to show them only when tracking format changes and comments.

To configure these preferences:
  1. On the Reviewing Toolbar click on the button Show | Balloons.
  2. Choose one of the options from the sub-menu
    (a) Always - use balloons to track formatting changes, deleted text, and comments.
    (b) Never - display all changes in the Reviewing Pane.
    (c) Only for Comments/Formatting - balloons are to display only inserted comments and formatting changes.
Note: Choosing option (b) Never, hides the balloons and requires that the document be in the mode Final or Final Showing Markup to view any changes. Choosing this option displays all deletions and formatting chnages in the body of the document, whereas comments appear as Screen Tips when the comment marker is passed over with the mouse.

Search | Site Map | Ask Scranton | Choosing Scranton | My Scranton | Campus Contacts
Disclaimer: The University of Scranton does not endorse views or opinions found on pages directly or indirectly accessed from our Web site.
© 2006 The University of Scranton Web site Powered by ActiveCampusT Software by LiquidMatrix