Computer Training

Microsoft PowerPoint 2003

Creating a Photo Album

Creating a photo album in PowerPoint 2003 requires no additional plug-ins. Options include different picture layouts, frame shapes, and design templates.

How to:

1. Click on the menus Insert > Picture > New Photo Album to open the Photo Album dialog box.
2. Insert your pictures by clicking on one of the source buttons provided.
3. Click on the button New Text Box to change the opening slide's text. To change the album's layout use the submenu's Picture layout, Format shape, and Design template. Each menu provides a different option to change a picture's layout, add a picture frame, or presentation design.
4. To change the picture's orientation in the slide click on either the Vertical or Horizontal Position button under the Preview window. The remaining buttons for formatting are very limited and should be ignored.
5. To create the album click on the button Create, to edit the Photo Album use the Format Photo Album dialog box.
   
   

Creating a Summary Slide

A summary slide is used to include the key points of your presentation. If used in a question/answer period, the insertion of Action buttons and hyperlinks allows the presenter to navigate between the summary slide and a slide within the presentation. PowerPoint can automatically create a summary slide of all slides that contain a title.

How to:

1. Open the presentation in Slide Sorter View. Remember, only slides that contain a title are added automatically. How to add slides without a title is described under the subheading Hyperlinks.
2. To select specific slides hold the Ctrl key down while clicking on the desired slide.
3. Click on the Summary Slide button, which is located on the Outlining Toolbar to create the slide.
   

Hyperlinks & Action Buttons

This example is two-fold. First it demonstrates how create a hyperlink from each bulleted title in the Summary Slide to the corresponding slide. Second after each slide is hyperlinked a return button to the Summary Slide is added to each slide's bottom corner.

Hyperlinks

How to:

1. Highlight the first bulleted title in the Summary Slide and then right click the mouse.
2. Choose Action Settings from the context sensitive menu.
3. Click on the radio button Hyperlink to:, then click on the drop down menu and choose Slides...
4. Click on the slide's title from the Hyperlink to Slide dialog box and then click on both OK buttons.
5. Repeat the same steps for each bulleted title on the Summary Slide.

Note: Slides that were not automatically created are added as another bullet and given a meaningful name. Repeat the steps above to link the additional slides.


Action Buttons

Action buttons are buttons placed inside a presentation to advance to the previous, next, or last slide. They are also used to start a tutorial presentation, play a sound or a movie. In a Summary Slide, they can be used as a return button when navigational links are placed within a presentation.

How to:

1. Go the first slide in your presentation.
2. Click on the menus Slide Show > Action Buttons.
3. Click on the first button in the third row.
4. Use the mouse to draw a rectangle and then release the mouse button to create the button.
5. Right click on the button and choose Action Settings from the menu.
6. On the tab Mouse Click, click on the radio button Hyperlink to: and then click on the drop down arrow and choose Slide.
7. Click on the Summary Slide's title. Click on the OK buttons to save the change.
8. Test the newly created button by previewing the slide and then clicking on the button. It should take you to the Summary Slide.
9. Go back to the first slide and copy the button. Past the button on each slide listed in the Summary Slide.
10. Save and test your presentation.

Using Smart Tags

Smart tags sometimes resemble a drop down menu that appears after some action has taken place (formatting, pasted text).
These menus vary in their appearance as well as their related actions. For example - copying and pasting a sentence and then clicking on the Smart tag button may provide an action to undo formatting such as: spacing, capitalization, etc.

Printing Handouts Using Microsoft Word

Even though PowerPoint contains options for printing handouts, I prefer to use Word. Word imports the presentation into the layout you choose allowing you to modify the handout's format.

How to:

1. Click on the menus File > Send to > Microsoft Office Word.
2. Select the layout that meets your needs.
3. In the example I used Blank lines next to slides, this option imports the presentation into a table. Using Microsoft Word for handouts allows the user to customize their handout by adjusting the column and rows.
   

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