College of Arts and Sciences
Academic Advising for CAS Upperclassmen
RESPONSIBILITIES OF STUDENT ADVISEES
To enable your faculty advisor to serve you most
effectively, you need to assume responsibility for your program of study.
Additionally, you need to be aware of University policies and procedures that
affect your academic status. At a minimum, you should do the following:
Learn how to read your CAPP report. Your CAPP
report contains all requirements needed to graduate in your major, as well
minors, concentrations and special programs. It is to your advantage to
understand the report so that you can plan your academic career and keep on
track to graduate on time.
Maintain a personal academic file. This file
should include copies of each semester's CAPP report, the student copies of any
schedule or programmatic changes you have processed, and copies of any
paperwork relative to grades.
Read the Undergraduate Catalog. This does not
mean you should read the catalog from cover to cover, but use it as a reference
book. Become familiar with the requirements for your major (and minor or
concentration, if applicable) as well as the general education program and its
academic regulations. Consult the catalog course description for any course you
plan to take to insure you have completed all necessary prerequisites. You can
find the catalog from the year when you entered the University on line, if you do not have a paper copy.
Pick up your advising materials from the
Registrar's Office. The Registrar's Office will usually have a copy of your
current CAPP report and a blank pre-registration form available to pick up in
early March for fall and summer registration and in early October for spring
and intersession registration. The course listings for the upcoming semesters
will be online around the same time.
Allow adequate time for advising during
pre-registration. Your faculty advisor will not contact you when it is time
to be advised. You have the responsibility of making an appointment with your
advisor as early as possible during the registration period. Some faculty post
sign-up sheets on the office door for advising appointments and others use
email. Ask your advisor how you should make advising appointments.
Prepare for your advising meeting. Before
meeting with your faculty advisor, prepare a potential schedule and an
alternate schedule of classes Consult the course descriptions in the
undergraduate catalog to insure you have completed all necessary prerequisites.
Examine your CAPP report for potential discrepancies and bring them to the
attention of your advisor when you meet with him or her. Complete the
registration form to best of your ability. Most advisors do not want to spend
advising time filling out forms.
Keep your faculty advisor informed of changes in
your program of study. If you declare a minor, concentration, second major,
etc., you will need your advisor's signature on the Change of Curriculum form
(which can be obtained at the Registrar's Office). If you make changes in your
schedule of classes after your advisor has signed your pre-registration form
and given you your term PIN, you are responsible for finding out whether the
changes meet degree requirements. When in doubt, ask your advisor. If you have
a double major, you will need to see advisors in both majors.
If you participate in special academic programs,
you will need to keep your faculty advisor and the program director
informed. If you participate in the SJLA or Honors program or if you have a
concentration, you need to consult with both your departmental advisor and the
program director. If you study abroad, you should consult with your advisor and
the study abroad director early in the planning process and during your time
Keep informed of deadlines within the University
calendar. Timelines for drop-add, course refunds, registration, and
application for graduation vary from year to year and students should keep
themselves informed of these deadlines. An updated calendar is always available
at the Registrar's Office or by accessing